Our church accountant would like to gently remind you of the expense reimbursement policy that took effect as of Jan. 2018:
- Reimbursement requests will be honored only if there are receipts attached, except for mileage reimbursement requests. (On short term missions or traveling abroad, etc., when you cannot obtain a receipt, we suggest you request an alternate receipt by having the merchant write the total amount with his/her signature on a piece of paper.)
- Expense reimbursement requests must be submitted within three months of the transactions to receive a full reimbursement. Otherwise, only 50% of the amount will be reimbursed. An exception to the three-month rule are those expenses incurred from October through December of any given year. These reimbursement requests must be submitted by the 2nd Sunday of the following January. If for some unusual circumstance a requestor needs extra time beyond the deadline to submit reimbursement requests, he/she must give prior notice to the church accountant in order to receive full reimbursement.